Fitmax user guide

›Go to /signup, enter your name, email, password and club name. You become the owner with a 14-day free trial — no card needed.

›You land on the Dashboard: active students, check-ins today, active memberships, revenue this month, plus quick-action buttons and a getting-started checklist.

›Brand-new club? Click “✨ Load sample data” to populate example members so you can explore, then remove it anytime.

›Settings → club name, currency, timezone, logo, VAT %, plus your fees: AI plan / week and coach plan / month with the coach's share %.

›Sports → add disciplines (Boxing, Fitness, Karate…). Tick “martial art” to unlock belt levels for that sport.

›Packages → e.g. “12 Sessions”: set session count, price, validity days, the renewal-reminder threshold, and the commission rule (fixed / % / per-session).

›Branches → add each location; members and coaches can be tied to a branch and the dashboard can filter by it.

💡 Order matters: create a Sport and a Package before adding members, so you can assign one during registration.

›Coaches → Add coach: name, email, temporary password, role (Coach or Admin).

›Set pay type: Salary, Per-session, Per-student, % of package, or “use package rule”. Set their specialty — Trainer (training programs) or Doctor/Nutritionist (diet) — which controls who members can pick for paid plans.

›Optionally assign them to a branch. They log in with that email + password and see only their own students.

›Students → Add student: details, sport, assigned coach, photo, optional medical notes, then assign a package.

›Each member gets a unique QR code and a private portal link — share the link (WhatsApp/SMS) so they install the app.

›Optional: enroll their face from their photo (for face check-in), and group families under Households for shared billing.

›Check-in → scan a member's QR with the phone/laptop camera, paste their token, or use face scan. One session is deducted and you see their renewal status instantly.

›Kiosk mode (button on the Check-in page) → a full-screen front-desk screen: members scan themselves and are checked in automatically, then it resets for the next person.

💡 Camera needs HTTPS — it works on the live site & on phones, but not inside a preview iframe.

›Record cash/bank payments on a member's profile. Payments lists everything with monthly totals, cash-vs-online split, printable receipts, and CSV export.

›Settings → Payments: connect your own Paymob (or Stripe) so members pay online — money settles straight to you (0% platform cut). VAT shows on receipts.

›Members keep a wallet they top up; renewals, AI plans and coach plans draw from it. Payouts releases coaches' commission. Coupons = discount codes. Shop = sell products/retail (POS).

›Nutrition & plans → every member's latest AI/coach diet & workout plans, plus open Plan requests with their 24-hour delivery countdown.

›Schedule → weekly class timetable with capacity, assigned coach, waitlists, and virtual-class links.

›Curriculum → martial-arts belt levels & techniques; the program builder for structured training plans.

›Marketing → build a campaign, pick a segment (all / active / expired / leads / by sport) and channel (in-app, email, WhatsApp), send now or schedule. Lapsed members get automatic win-back messages.

›Leads → enquiries from your public club page flow into a pipeline. Referrals reward members who invite friends.

›Analytics → revenue, expenses, profit, churn, lifetime value, retention, best packages/coaches, and AI recommendations.

›Account & security → enable 2FA and face login for your own account.

›Publish your public club page (Settings → Public page): cover banner, socials, opening hours, online sign-ups → these become Leads.

›Billing = your Fitmax plan & trial. Developers = API keys & webhooks. (Platform owners also get a 🛡️ super-admin console.)